What is presentation?
Presentation is an act of communication among people. It is defined as the talking of a single person faced by a group of people. It is a mean of communication with audiovisual aid to deliver the content of a main topic to the listener, audience or learners. It can be applied to various situations such as school, college, public, business meetings, and universities to convey the main theme of the topic to the audience. Its purpose is to explain the content of the topic to the learner or listener.
Formal and Informal presentation:
The presentation can be categorized as formal and informal presentation. The formal presentation deals with official, business and public opinions while informal presentation tackle with family, friends and personal emotions. The presentation can also be informative, persuasive, instructive, decision – making and arousing.
How to Prepare a presentation:
The first leading step in a presentation is to select your topic and to do proper research on it to make all the complications and questions clear about it. Before presenting a topic a person should have clear with the following questions…
Who are your listeners?
What is the content of your presentation?
What is the purpose of the presentation?
How would you like to present?
Where is the placement of the presentation?
How to start:
These are several queries which should be clear before any kind of presentation. A presenter should give a piece of brief information about the topic because it makes the audience clear that for what purpose they are being here. A brief road map about the topic can make further presentations easy. The presentation should be started energetically and according to the mood and interest of the audience for example if your audience is interested
in poetry so start it with a beautiful couplet, if they are in a funny mood so start it with a short kind of joke, it will grab the attention of the audience. You can also start with some kind of facts, by asking questions regarding the topic, a short story which is related to the content of speaking.
How to improve your presentation skills:
There are certain techniques through which a person can enhance its presentation skills.
Before starting your presentation first take a long breath to make yourself calm and relax and to release the unnecessary stress and burden over you. Make yourself calm and start the presentation by introducing yourself and some sort of general story from your life to make the audience free and engaged with you. This technique lessens the farness among the speaker and the listener.
Practice again and again:
“ Practice makes a man perfect” is a common proverb which we often hear. The practice is one of the most constructive means of a good presentation. Rehearsal is the process through which the content of the presentation can be truly cleared. The practice is a mean through which a person can improve its presentation skills so you should go several times with your presentation and rehearse it over and over to make it much better. Practice should be done in many ways and situations like at sitting and standing to make yourself more comfortable and confident. Practicing in front of the mirror also raises your confidence level. Rehearsal in front of your friend or partner also boosts up the confidence level. A speaker must be crystal clear about his/her presentation
Use Audiovisual aids:
The first and the foremost thing to keep in mind while the presentation is the use of audiovisual aids like accurate diagrams, charts, graphs to keep the audience in touch with yourself. It is most beneficial to show Av aids during the presentation because it attracts the mind of the listener and actively engages them. So you should manage yourself according to the circumstances and situation. Raise or lower the volume of your voice according to the need and requirements of the audience. A speaker should speak slowly with patience to make easy for the learners to
Make it fun:
The mood of a speaker or presenter also plays a very constructive role in the presentation and a good mood also grabs the attention of the listener and makes their mind fresh too. A good speaker or presenter should mold its mood according to the need and requirements of the listener. A presenter should also entertain the audience during presentation through jokes to keep them awake and active towards the presentation and fade away from their boredom. Communicate with excitement and energy to evoke the interest of the learner.
A good presenter should transform its mental energy into the enthusiasm to speak up more confidently and actively. It is necessary for a speaker to meet his/ her audience before the presentation because it gives a platform to both the listener and speaker to understand each other and to know about each other’s interests. It is also better to drink water during presentation or speaking if you feel your mouth dry due to any kind of anxiety or stress because water lowers down the anxiety and makes a person fresh again.
Maintain proper eye-contact:
Eye contact during the presentation is necessary because it ensures the learner that the speaker has proper command on his/her subject and makes them free to ask any kind of question
regarding the topic.
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Make it look good and attractive:
The most important thing which improves your presentation skills is how you manage or arrange your presentation. The slides made by the presenter should be well arranged and should be in a proper sequence. Choose appropriate fonts and colors. Keep the sentences short, well organized, easy language and simple in structure. Do not read directly from the source it makes the listener bore and distracts their attention.
Get connected with your audience throughout the presentation:
Brainstorming is very necessary during the presentation because it also engages the learner with the speaker and also provides a platform for discussion among the learners and also with the speaker. Attending toastmasters presentations also enhance your presentation skills. It gives new ideas and experiences to the speaker. It is necessary to take advantage of expert presentations before you deliver your own presentation. It gives a speaker a new idea about speaking skills. A good speaker should also know about his/her audience before he/she deliver any kind of presentation because it helps the speaker to adjust himself to the surroundings. A good speaker keep smiling during a presentation to keep the audience fresh and free from any kind of boredom.
Make it short and sweet:
The arrangement of time is necessary for a speaker to deliver his/her message because it shows the speaker’s skill that how he/she transfers more knowledge in a short time. An expert presenter or speaker will convey more information in a short time. Keep the time period short and qualitative material should be provided because talking for more time make the audience bore. A presenter must arrive earlier before the fixed time because it helps him/her to adjust his/her self to the surroundings.
Your content should attract and engage the audience:
The content of the presentation is necessary because it directly affects the listener. The main focus of a speaker should be his material of the speaking. A researcher should stay and talk about his/her main topic and don’t deviate from the main subject because it makes the learner confuse and unable to pick the main theme of the speaker. Qualitative material should be provided to the audience and a listener should have a proper grip over his/ her topic or subject of speaking. There is a deep connection between the speaker and the addressee because one is in the stage of conveying the knowledge and the other is in state of gaining the knowledge. Any kind of confusion or false knowledge can harm both the speaker and the learner. There must be proper examples regarding the topic for ease of the attendants.
A Presenter should raise its confidence level, speak with patience, provide relevant material, do proper homework, rehearsal to improve his/her presentation skills.
“ Pretend that every single person you meet has a sign around his her neck which says ‘make me feel important’. Not will you succeed in sale, you will succeed in life.” – Mary kay Ash
Author: Amna Sajjad